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Online Education Initiative Steering Committee Meeting, June 6, 2014The Online Education Initiative (OEI) received an outstanding and unexpected 58 responses to its call for pilot colleges, giving the steering committee and launch team plenty of variables to consider before identifying the pilot colleges for the first phase of this initiative.


An initial recommendation is expected by June 20. The pilot phase of the initiative will kick off this fall.

On June 6, members of the OEI steering committee and launch team met in Los Angeles for an intensive six-and-a-half-hour summit. The first order of business was to refine the scoring rubric to help the OEI steering committee make a final decision about which colleges to select. OEI launch team and steering committee members met again on June 16 to begin the selection process.

Work Groups Get Underway

In addition to these latest developments of the OEI launch team and steering committee, the OEI work groups for a common course management system (CCMS), academic affairs, professional development, student services and two sub-work groups on online tutoring and student orientations have all been working diligently on their respective projects.

The CCMS work group has drafted a Request for Information (RFI) to collect information for the creation of a Request for Proposal (RFP) and the eventual procurement of a CCMS and related support services to be deployed and used by the 112 community colleges in California The RFI is slated for release on June 16 with responses due by July 16. The tentative procurement timeline includes an RFP to be issued in September with a CCMS vendor contract in place in December. The new system will be deployed for migration, training and SIS integration to pilot colleges beginning in February with courses expected to go live within the new CCMS by June 2015.

The academic affairs work group has started to analyze cross-walking the Common Course ID number (C-ID) to CSU’s most popular majors. Between what is in highest demand and the Chancellor’s Office analysis of which courses have the highest fill rates, academic affairs is starting to get a clear picture of what is needed to ask colleges to deliver via the OEI. Additionally, for the first phase of course delivery, academic affairs continues to look deeply into data related to the overall task of prioritizing course selection.

Collaboration Within & Across Initiatives

OEI Work Group MeetingThe professional development work group has been collaborating with academic affairs and students services components of the OEI to create a comprehensive program that provides education, orientation and community of practice for faculty, staff and administrators involved with the OEI. Professional development will ensure the implementation of effective practice across the OEI with an emphasis on student success and completion. The group is also working collaboratively with student services on the planning and implementation of a sophisticated student orientation.

The student services work group and sub-work groups have been coordinating with the Education Planning Initiative with regard to student services and matriculation processes to be established and brought online in order for the OEI to be successful. The groups are also developing modules to support student readiness for online learning, online tutoring RFP requirements as well as an RFP for test proctoring in collaboration with the Common Assessment Initiative.

By and large, the OEI has many moving parts with more than 140 systemwide education professionals teaming up and collaborating to ensure the program’s overall success.

For more information about the OEI, please visit

Sandoval Chagoya is the TechEDge Executive Editor, Director of Outreach and Communications for the Online Education Initiative, and a Project Manager for the
California Community Colleges Technology Center and the California Virtual Campus.